Plan to the Last Detail
Do you want to be able to pack up and get everything moved quickly? The last thing you can do then is faff around and delay moving the office until the last moment. Planning and organisation are going to be key if you want this to go off smoothly.
This doesn’t always mean that you have to pack things up in the run-up to the move. You could very feasibly do all the packing and moving in one day to minimise disruption to your business. However, you need to make sure that you are fully prepared for anything that might come your way. You might need to find safe storage space for your goods in the middle of the move, or arrange a van to move office furniture and equipment. Just make sure that everything is booked and accounted for so all your planning can pay off!
Check You are Getting a Good Deal
A main factor in downsizing an office is often cost. Rent and bills for an office can be quite high, especially if it is located in a good area. As a result, it might be better for you to think about finding somewhere smaller to save on costs. With this does come a need to ensure that you are still getting all the amenities you need. Smaller does not always equal better.
You need to make sure that you have all the same connections that you have come to expect from your current office. Are you well-connected by public transport and is there a decent, secure carpark nearby that employees could use? If your employees want to pop out for lunch, are there shops or cafes they can head to? These are small details, but they are a big part of life in an office. You need to make sure you can provide the same level of service to your employees as you have before.
Sell Excess Furniture
If you have extra desks or office equipment that you are not going to be taking with you to the new office, you should consider selling it on. There are some great sources out there who are happy to pick up discounted office furniture. You could even sell it to an old neighbour if they want a few more desks or your old photocopier.
This is a great way to off-load your old furniture and collect a bit of extra cash at the same time. Why not use some of this money to pay for a good meal for your employees once the move is finished? It could be a great way to reward everyone after the stresses of the move, as well as celebrate your new offices.
Any type of move can be stressful enough, but an office move needs to be well-balanced, so it does not affect your business too much. Planning one to be efficient and quick is an amazing skill and a lot of it comes down to planning and delegation. The longer you can spend just planning and organising the move, the easier it will be to get things in motion. Start planning your offices downsize today! There is so much to organise!